TIP: Latest version of allows to merge duplicate contacts automatically with a single click. Microsoft Outlook contacts might turn messy and eventually even become confusing when you have duplicate contacts added. It is easy to accidentally add duplicates, especially when you create different entries mistakenly with the email address of a contact in one, while his telephone number in another. There are also times when having Microsoft Outlook synchronized with a contact address both on a mobile device or Smartphone may add some duplicates. However, it is possible to merge duplicates with built-in automatic duplicate contacts manager within Outlook itself. Outlook Built-In Duplicate Merge Instructions:.
(84549); 3.5 When a company administrator attempts to delete an account with a Connections Cloud. 15.1 File Share and Sync capabilities for the Mac are not the same as Windows. User can accept forwarded contacts resulting in duplicate contacts (128871). The Desktop Plug-Ins do not work with Microsoft Outlook.
Open Microsoft Outlook on your computer. Click on “File” that should be followed by clicking on “Options” then hit on “Contacts”. Once you are already in the “Contacts” section, you will find the heading named as “Names & Filing”. Click on the check-box in order to choose the option “Check for Duplicate Contacts When Saving New Contacts”. Every time that you will add the duplicate contact, it will now let Outlook prompt you to provide the choice of combining the information coming from the two entries below a single contact. Once done, choose the option named “Update New Information from a Duplicate Contact to an Existing One” once outlook shows the dialog box for copy contact detector. After that, Outlook will make a comparison of the content fields within the two entries and will automatically add new or changed information within the new contact to the current one.
Avoiding these duplicates should be important if you want to have a well organized Outlook account. One of the most common reasons that result to contact duplication is dragging the email into the contacts folder within the navigation pane so as to create the contact automatically. Indeed, this can be the quickest way you can do to have a new contact added in Outlook, which is really true. But, when you make contacts manually as well from time to time, you might end up holding a number of contacts for similar person. For instance, when you misspell the name of the contact or key it in an incorrect way.
Outlook Add-In for Existing Duplicate Contacts Unfortunately, this only works for already existing contacts. We recommend using outlook duplicate removal software such as to merge already existing duplicates.
Over the years I’ve created a lot of contacts and due to merging and synching of data during that time, I sadly also have quite some duplicates. Does Outlook have an option to delete or merge these duplicate contacts? Outlook does hold some basic de-duplicate techniques but they usually only apply at the time that you try to create a contact which already exists.
However, with some creativity, you can still quickly dedupe or merge your contacts. To do this, we use a little “Move, Export, Import and Move Back” trick. The process below might seem long and complicated but it can actually be achieved within only a few minutes. Step 1: Move your contacts to a new Contacts folder. Create a new Contacts folder by right clicking on your current Contacts folder and choosing “New Folder” In this example, the folder is called: Dedupe. Select all your contacts (CTRL+A). Move your Contacts from your Contacts folder to the Dedupe folder (CTRL+SHIFT+V) Step 2: Export your contacts to a csv-file.
Start the “Import and Export” wizard of Outlook. Outlook 2007 and previous File- Import and Export.
![Merge Duplicatge Contacts In Outlook For Mac Version 16.12 Merge Duplicatge Contacts In Outlook For Mac Version 16.12](/uploads/1/2/5/4/125406031/864915021.png)
Outlook 2010 File- Open- Import. Outlook 2013 and Outlook 2016 File- Open & Export- Import/Export. Select: Export to a File. Select: Comma Separated Values (Windows). Select your Dedupe folder created in Step 1. Save the file to a convenient location.
In this example, we save the file to the Desktop and call it dedupe.csv. Click Finish in the final screen of the Export wizard. Step 3: Import your contacts from the csv-file In this step, we’ll import the just exported csv-file to the emptied default Contacts folder. Note: If you are using an Outlook.com account in Outlook 2013, please see the ”Special notice” section at the end of this article for alternative instructions. Start the “Import and Export” wizard of Outlook. Outlook 2007 and previous File- Import and Export.
Outlook 2010 File- Open- Import. Outlook 2013 and Outlook 2016 File- Open & Export- Import/Export. Select: Import from another program or file. Select: Comma Separated Values (Windows). Browse to the exported file which you created in Step 2 ( dedupe.csv). Important! Select the option: Do not import duplicate items.
Select your main (currently empty) Contacts folder as the destination folder. Click Finish in the final screen of the Export wizard. Step 4: Move back and merge your original contacts. Select your Dedupe folder. Select all your contacts (CTRL+A). Move your Contacts from your Dedupe folder to the Contacts folder (CTRL+SHIFT+V). For each duplicate that is being encountered, you’ll get prompted and it will show a preview of which data will be added or updated.
Choose Update to update the current duplicate contact. Choose Update All to automatically accept all changes for all duplicates. Choose Skip if you want to review this contact later; the original will remain in the Dedupe folder.
Choose “Add new contact” if they are in fact not the same contact. When updating an email address of a duplicate contact, the former address will be pushed to the “E-mail 2” field. (click on image to enlarge). Note: Rather use a Duplicate Remover add-in after all? Special notice: Outlook.com EAS account in Outlook 2013 and Outlook 2016 If you are using an Outlook.com account configured as an Exchange ActiveSync account (EAS) in Outlook 2013 or Outlook 2016, then you can’t import your contacts directly to the Outlook.com’s Contacts folder in Outlook.
Instead, go to the and use the “Import from file” link instead and select to import from: Microsoft Outlook (using CSV). As an alternative, you can also create a Contacts folder in a pst-file or Exchange mailbox in Outlook for the Import procedure and then move them back to your Contacts folder of your Outlook.com account.